Accent Leave Manager (ALM)
All Study Leave applications for medical trainees in hospital posts must be made on Accent Leave Manager. Please make sure you complete the form in full, if incomplete it will be rejected, which could mean delays in the approval process.
1) To avoid delays, please ensure you upload evidence that your ES/CS/TPD supports your study leave application.
2) For International Events, please upload evidence of the event with details of your ES/CS/TPD support.
3) F1 trainees are not eligible for international events. For F2 trainees an international event is only agreed on an exceptional basis.
4) GP trainees in hospital posts – please note reimbursement of your study leave expense claims may take up to two months to appear in your salary. This is due to the cut off dates in place for both the information to be submitted by the Trust to NHSE Thames Valley, and from NHSE Thames Valley to Mersey and West Lancashire Teaching Hospitals NHS Trust
5) GP trainees in hospital posts should contact the Lead Employer
6) GP trainees in a practice post should follow the GP Trainees Study Leave process
7) Dental trainees should follow the Dental School Study Leave process Both Core and Speciality Trainees please contact the Dental Team – england.dental.southeast@nhs.net
Please Read The Following Guidance Before Applying
>> Please ensure you upload evidence that your ES/CS/TPD supports your study leave.
>> For applications outside of the UK, please select ‘INTERNATIONAL’ for your leave type.
>> If you would like to cancel a study leave application due to take place in the future, you can do this on Accent Leave Manager.
No Retrospective Applications Are Allowed:
>> Claimants are unable to add retrospective requests for leave requests/expenses to Accent Leave Manager.
>> If you have any extenuating circumstances, please contact your Trust Study Leave team as soon as possible.
Reclaiming Expenses:
>> Please ensure you include ALL estimated expenses on your study leave application on Accent Leave Manager.
>> Expense claims can only be made against study leave that was prospectively submitted using Accent Leave Manager, and the study leave application has been approved; this applies even when the activity takes place on a non-working day.
>> For reclaiming your actual expenses, please do this via your Trust Expenses process. Expenses should be reclaimed within 8 weeks of the leave being completed.
Support for Using Accent Leave Manager:
>> For any study leave process questions – email england.studyleave.tv@nhs.net
>> For any questions about using Accent Leave Manager or the system – email imsupport.south@hee.nhs.uk