Study Leave for Trainee Doctors

NHSE Education Thames Valley is committed to supporting trainee doctors in undertaking study leave activities to achieve their specialty curriculum and support professional development.

Study Leave Budget will cover:

  • Courses/education activities to support trainees to achieve curriculum outcomes.
  • Discretionary courses that meet the curriculum requirements.

Trainees in the Thames Valley may apply for study leave activity of any cost for courses that are mandated by the curriculum or those that are not, referred to as ‘aspirational’. The eligibility criteria and process must be adhered to in order for applications to be approved.

Depending on the type and cost of your request, the application process may vary, please see guidance and each Specialty School has created a list of essential courses required for curriculum completion:



Core Anaesthetics

Specialist Anaesthetics

Intensive Care Medicine

Emergency Medicine


General Practice




Clinical Genetics



Geriatric Medicine






Palliative Medicine


Renal Medicine

Respiratory Medicine


Sport & Exercise Medicine

Obstetrics & Gynaecology






The study leave policy includes guidance on study leave and study budget arrangements. It also includes travel and subsistence guidance and some frequently asked questions. Please review all guidance and FAQ’s before booking onto an event or course.

Study Leave and Study Budget Arrangements

List of Frequently Asked Questions (FAQ’s) in conjunction with the above guidance.

Out of Programme (OOP) – Talk to your Training Programme Director (TPD) and Educational Supervisor (ES) as early as possible.

If you have any questions please either direct them to your local Study Leave Officer, or to

All Study Leave applications for medical trainees in hospital posts must be made on the Study Leave Application Form. Please make sure you complete the form in full, if incomplete it will be returned to you which could mean delays in the approval process.

GPs in training in hospital posts please note: reimbursement of your Study Leave expense claims may take up to two months to appear in your salary.  This is due to the cut off dates in place for both the information to be submitted by the Trust to HEETV, and from HEETV to St Helen’s and Knowsley (GP lead employer).

GPs in training in hospital posts should follow the above guidance.

GPs in training in a practice post should follow the GP Trainees Study leave process

Dental trainees should follow the Dental School Study Leave Guidance

Core Trainees please contact

Specialty Trainees please contact

All postgraduate Doctors should note that retrospective applications will not be approved.

If you have any questions about study leave during this period please email