Study leave during the Covid-19 pandemic
If your approved study leave event has been cancelled due to the COVID-19 pandemic you must endeavour to obtain a refund for any expenses that have been incurred. Event providers (course/conference organisers) should refund event fees in full, credit card or travel insurance companies may also compensate for cancelled travel arrangements, and some hotels allow cancellations without incurring a fee.
If, despite reasonable attempts you are unable to obtain a refund, any outstanding expenses will be honoured from the Study Leave budget. Please submit your claim to your trust via your usual local process. Evidence that you have made good efforts to secure refunds (emails/letters from event organisers/credit card and travel insurance companies/hotels) must be provided in support of your claim.
If you have any questions about study leave during this period please email firstname.lastname@example.org
Study Leave in Thames Valley
The study leave policy includes guidance on study leave and study budget arrangements. It also includes travel and subsistence guidance and some frequently asked questions.
Each Specialty School has created a list of essential courses required for curriculum completion. Please see the relevant details below:
- Emergency Medicine
- General Practice
- Obstetrics & Gynaecology
GP trainees in hospital posts please note: reimbursement of your Study Leave expense claims may take up to two months to appear in your salary. This is due to the cutoff dates in place for both the information to be submitted by the Trust to HEETV, and from HEETV to St Helen’s and Knowsley (GP lead employer).
Documents and Guidance
Please also read the list of frequently asked questions in conjunction with the above guidance.
All Study Leave applications for medical trainees in hospital posts must be made on the Study Leave Application Form. Please make sure you complete the form in full, if incomplete it will be returned to you which could mean delays in the approval process.
GP trainees in hospital posts should follow the above guidance. GP trainees in a practice post should follow the GP Trainees Study leave process
Dental trainees should follow the Dental School Study Leave Guidance. Core Trainees please contact Sue.Renshaw@hee.nhs.uk . Specialty Trainees please contact Fiona.Walker@hee.nhs.uk.
All trainees should note that retrospective applications will not be approved.