Study Leave for Trainee Doctors

Study leave during the Covid-19 pandemic

If your approved study leave event has been cancelled due to the COVID-19 pandemic you must endeavour to obtain a refund for any expenses that have been incurred. Event providers (course/conference organisers) should refund event fees in full, credit card or travel insurance companies may also compensate for cancelled travel arrangements, and some hotels allow cancellations without incurring a fee.

If, despite reasonable attempts you are unable to obtain a refund, any outstanding expenses will be honoured from the Study Leave budget. Please submit your claim to your trust via your usual local process. Evidence that you have made good efforts to secure refunds (emails/letters from event organisers/credit card and travel insurance companies/hotels) must be provided in support of your claim.

If you have any questions about study leave during this period please email

Study Leave in Thames Valley

The study leave policy includes guidance on study leave and study budget arrangements. It also includes travel and subsistence guidance and some frequently asked questions.

Each Specialty School has created a list of essential courses required for curriculum completion.  Please see the relevant details below:

GPs in training in hospital posts please note: reimbursement of your Study Leave expense claims may take up to two months to appear in your salary.  This is due to the cutoff dates in place for both the information to be submitted by the Trust to HEETV, and from HEETV to St Helen’s and Knowsley (GP lead employer).

Documents and Guidance

Please review the Study Leave Guidance before booking on to an event or course. If you have any questions please either direct them to your local Study Leave Officer, or to

Please also read the list of frequently asked questions in conjunction with the above guidance.

All Study Leave applications for medical trainees in hospital posts must be made on the Study Leave Application Form. Please make sure you complete the form in full, if incomplete it will be returned to you which could mean delays in the approval process.

GPs in training in hospital posts should follow the above guidance. GPs in training in a practice post should follow the GP Trainees Study leave process

Dental trainees should follow the Dental School Study Leave Guidance. Core Trainees please contact . Specialty Trainees please contact

All postgraduate Doctors should note that retrospective applications will not be approved.