How revalidation works

When we revalidate trainees

Trainees, like all doctors, need to be revalidated every 5 years after full registration (F2). In addition trainees are revalidated again at the point they complete training and become eligible for CCT.

Dependent on the length of your training programme you may be revalidated twice whilst a trainee.

In order to make a revalidation submission trainees need to be ‘under notice’. This happens automatically once your submission date is within 120 days. We can then make a submission at any point within the 120 days ahead of your submission date.

If we need to change your submission date (we call this ‘bringing forward’) we do this on your behalf and will advise you via email.

Evidence we use

Annual Review of Competence Progression (ARCP)

The main source of evidence used for revalidation is your ARCP. Fulfilling the requirements of your training programme and participating fully in the ARCP process is equivalent to the annual appraisal which doctors in non-training posts have to complete each year.

An outcome 2, 3 or 4 doesn’t mean we cannot make a revalidation recommendation unless there are also fitness to practise concerns.

Form R

Before each ARCP you must complete a Form R and declare any incidents, complaints or other investigations. Evidence of reflection and learning will be reviewed by the panel as part of the ARCP process. The revalidation team also review Form Rs ahead of making revalidation submissions.

Whole Scope of Practice (WSOP) Form

All work that requires you to be a doctor must be declared alongside your training roles on your Form R. In addition we ask you to complete a WSOP form and have this signed off by the person/organisation supervising your work. For example locum shifts in a different hospital to your training post or medical cover at a sports event.

Non-training posts – appraisals

If you have had a break between training programmes (e.g. between Foundation and Specialty) any medical posts should be appraised. You will be asked to provide these when you start your next training post.

Exception Reports (incidents)

Trusts are required to report trainee involvement in Serious Incidents Requiring Investigation, Formal Complaints and disciplinary proceedings. These are referred to as Exception Reports. These should be shared with you ahead of them being provided to us.

Other information

GMC cases (current or historic) and any other fitness to practise concerns that we have been made aware of also form part of the information that is assessed prior to a revalidation recommendation being made.

What trainees need to do

  • Be aware of your GMC submission date, know how to access your GMC online account.
  • Engage with your training programme and the requirements of the ARCP including submitting the required documents within the set deadlines.
  • Respond promptly to any requests from the revalidation team for additional information to help us process your revalidation submission.
  • Keep the revalidation team updated regarding any investigations particularly those at GMC level.

For more information on revalidation and how it fits with the ARCP process please see our Trainee Guide

Deferrals

Occasionally we need to ‘defer’ your revalidation recommendation. This moves your submission date to allow more time for the evidence needed to be collected and reviewed. The most common reason for deferral is if you haven’t had an ARCP within the last 12 months. Deferrals for this reason should not be regarded as negative.

Rarely a deferral is made due to an ‘ongoing concern’. This could be because a Serious Incident Requiring Investigation (SIRI) is under investigation at the time your submission is due. If this is the case you will receive an email from us explaining the reason for the deferral and whether any further action is required from you.

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A deferral doesn’t mean you cannot practise medicine or continue your training.